Responsibilities

• Help keep employee data and documents accurate and organised in our HR systems (Personio and related tools), including contracts, absences and basic employee changes.
• Support day-to-day HR administration such as preparing simple letters and templates, filing digital documents, and helping maintain audit-ready records.

• Assist with tracking working hours and timesheets, following up with employees and managers when information is missing or inconsistent.
• Prepare basic overviews of monthly changes (e.g. new joiners, leavers, updates) for payroll input under the guidance of the Head of HR or HR Manager.

• Help coordinate KITRO’s regular people rhythms such as quarterly team meetings, engagement surveys, and follow-up actions (e.g. tracking responses, notes, and action lists).
• Support internal communications such as birthday messages, key announcements, and small recognition initiatives that reinforce KITRO’s culture and mission.

• Support recruitment activities for internships and junior to mid-level roles: posting job ads, screening CVs against defined criteria, and scheduling interviews.
• Maintain structured candidate pipelines in our ATS/Personio, update candidate statuses, and ensure timely communication with candidates together with hiring managers.
• Join screening calls where appropriate, learn how to assess basic skills and values alignment, and prepare shortlists for the Head of HR or hiring managers.

• Help coordinate onboarding and offboarding checklists, including systems access, document collection, welcome communication, and induction logistics.
• Track probation milestones in our systems and support feedback collection from managers and new joiners to continuously improve the experience.

Skills

• Currently studying or recently graduated in HR, Business, Psychology, Hospitality Management, Sustainability, or a related field, with an interest in People/HR as a career path.
• Strong organisational skills and comfort working with digital tools (e.g. spreadsheets, HR or ATS systems, Google Workspace).
• Clear, concise written and verbal communication in English; additional European languages are a plus.
• Ability to manage multiple small tasks, follow checklists, and ask for clarification when needed.
• High sense of ownership, reliability, and attention to detail, especially when working with confidential data.
• Strong alignment with KITRO’s mission to reduce food waste and passion for sustainability, hospitality, or food-tech.

Nice to Have Skills

• Previous internship or student work experience in HR, recruiting, hospitality operations, or office administration.
• Familiarity with any HRIS/ATS (e.g. Personio, Greenhouse, Workable) or payroll/benefits processes.
• Experience working in a startup, scale-up, or fast-paced environment with diverse international teams.

What we offer

• A remote-first setup - plus support to create a great home office environment
• A hands-on, impact-driven role where your work directly shapes the future of the company
• A startup culture that’s serious about results but we don't forget celebrate progress, laugh often, and learn fast
• Quarterly team meetups at our Zurich HQ to reconnect, align, and enjoy real face time
• A collaborative, purpose-driven team that values trust, transparency, and learning from mistakes (as long as we don’t repeat them)